About this policy
Along with our Cookie Policy, this policy explains how we collect and handle your information across all of our applications, mobile apps and other services. We’ll review this policy from time to time to make sure it’s up-to-date. If we make changes, we’ll post the latest version here. When we make significant changes, we’ll let you know when you next access our services, or by other communications.
Why and how do we use your personal data?
We only use your information where you've given us your consent, where its necessary to deliver the services you've requested, where it’s necessary to exercise or comply with legal rights or obligations, or for normal business purposes of the kind set out in this policy.
What personal data do we collect?
Everyone who uses our services will have bits and pieces of information about them collected, stored and processed. However, we don't collect more information than we need.
When you open our application but do not register or login we collect no personal data.
If you not only visit the application but also want to log in, we collect the following personal data:
Categories of data | Explanation |
Access data | Username, User-ID, Password |
Account information | First name, last name, email address, phone number (optional), company (optional), about (optional), picture (optional), skills (optional), language, time zone |
Connection data | Time and date of application use |
Communication data | Comments, ratings, feedback, general communication |
User created content | Data that you provide us voluntarily while using the application or related activities |
If you provide us with personal data of another person, you must obtain that person's prior consent. In this case, you must inform these persons about how we process personal data in accordance with our privacy policy.
Use of Matomo
This website uses Matomo, a web analysis service provided by InnoCraft Ltd (150 Willis St, 6011 Wellington, New Zealand). Matomo uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The generated cookies about the use of this website will be stored on storages managed by ITONICS and will not be transferred to other servers or countries. Your public IP address will be anonymized before storage. A direct reference to your person is therefore no longer possible.
The transmitted data is used to create reports about the website activities.
What is the defined purpose and what is the legal basis?
As we have already informed you above, we only collect your personal data when it is necessary and the purpose is lawful and previously defined. The information in (brackets) is the legal basis on which we base the respective processes. Below we would like to give you more information for the purposes and legal basis:
What the purpose is | Why we process data for this purpose |
Security and protection | Unfortunately, not every visitor to our application is as friendly as you. For this reason, in order to protect our services, we must collect personal data that helps us identify potential attackers and thereby avert risks. We also save that we have informed you about the privacy policy. To this end, we note in your account that you have received the corresponding information and that the privacy policy has been made available to you.
Categories of personal data: Access Data Connection data
Legal basis: We are legally obliged to protect your data appropriately (compliance with legal obligation) and the protection of our company is in our interest (legitimate interest). |
Innovation Management Process | We want to offer you and all our customers the best service and experience. Therefore, we process the following data. Categories of personal data: Access Data Connection data Account information Communication data User created content |
How long do we store your personal data?
We only keep your data for as long as we need it, or are required to for legal reasons. We’ll then either delete it or anonymise it so it doesn’t identify you. We treat data differently depending on what it’s used for, but you can ask us to delete your personal data at any time.
When is your information shared with or collected by third parties?
We share your information only where you ask us to, where it’s a necessary part of doing business with you and providing you with the services, or where we need to for legal reasons.
How do we keep your personal data secure?
Safeguarding your privacy is embedded in our culture and we use a combination of industry-standard methods to protect it.
Keeping your personal data secure is our highest priority. We limit access to only those ITONICS employees who have to come into contact with your information to do their jobs and deliver our services.
Unfortunately, no website or app can guarantee complete security but we have created an organisation-wide security programme designed to keep your personal data as safe as possible. It uses a range of technical, organisational and administrative security measures and best-practice techniques, depending on the type of data being processed. For example, the computer systems we use to store your data have access limitations and in-cloud based servers that use industry-standard disc encryption. We use TLS and HTTPS encryption to protect your personal data when we transfer it across the internet.
To make sure we maintain a culture of ‘Privacy by Design’, we provide thorough data protection and privacy training to all ITONICS employees. We develop our services with the goal of using the minimum amount of personal data possible, including through use of data minimisation techniques like anonymisation and pseudonymisation. Also, whenever we develop or update our services in ways that involve the collection or use of new forms of personal data, we conduct a privacy impact assessment to understand, and reduce, the likelihood of any unintended impact on you.
What are your choices and rights?
You have the right to ask us for a copy of your personal data; to correct, delete or restrict processing of your personal data; and to obtain the personal data you have provided to us in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw consent at any time.
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to a data protection authority.
Who are we and how can you contact us?
If you have any questions about ITONICS’ Privacy Policy, or want to make a request with regard to your information, please contact our Data Protection Officer at privacy@itonics.de
ITONICS GmbH
Emilienstraße 9
90489 Nürnberg
GERMANY
Phone +49 911 60060550
Fax +49 911 60060555
Email: contact@itonics.de
Managing Director: Dr. Michael Durst
AG Nürnberg HRB 27921
VAT-IdNr.: DE264438014
Document Version 1.0
Published on 24th of May 2018